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Advanced Clerical - Temporary/Part Time (5573)
Southern Illinois University - School of Medicine
Details
Posted: 06-Jun-26
Location: Springfield, IL
Categories:
Staff/Administrative
Internal Number: 5366512
b. Assist with foundation documents for mailing lists for auction item requests, Gift-In-Kinds (GIKs), donor and solicitor contacts, and sponsorship data.
c. Assist in management of Greater Giving/Auction Pay as an assistant database administrator, including organizing data entry and on-site event setup. Duties include photographing and entering more than 400 auction items into the auction system; managing auction item inventory and tracking; recording GIKs and auction packages; and inventorying all Denim & Diamonds event-owned items. Individual will manage timelines for auction item entry and photography, attend committee meetings and report on donated item totals, participate in packaging nights, and oversee appropriate packaging and distribution of items to committee members. Responsibilities also include assisting with auction item management and checkout operations during the event.
d. Work in collaboration with the Auction Committee and GIK procurement including the management of online application processes required by some auction item donors. The individual also coordinates picking up items after the event and ensuring the correct item is delivered to the purchaser.
e. Prepare written descriptions for auction packages and donated items for use in the auction system, promotional materials, and event publications to help maximize bidder interest and fundraising success.
f. The individual is responsible for ensuring all necessary donor information is obtained for accurate IRS reporting of charitable contributions and that donation forms are properly prepared and readied for transmittal to the SIU Foundation.
g. Other duties as assigned.
2.Two (2) years (24 months) of work experience comparable to the third level of this series
About Southern Illinois University - School of Medicine
SIU School of Medicine was established in 1970 with a mission to educate physicians for central and southern Illinois. We are a medical school with four areas of excellence: medical education, patient care, research and community service. SIU School of Medicine provides education to undergraduate medical students, medical and surgical residents, fellows, and physician assistant students. Our clinical practice, SIU Medicine, includes a team of more than 250 health care professionals including university physicians and faculty members who are collectively dedicated to providing excellent medical care, advancement of care through research, and training the next generation of physicians. As the premier provider of health care services, SIU Medicine offers both primary care and specialized treatment services including preventative and diagnostic. SIU works in partnership with hospitals and clinics throughout central and southern Illinois to meet the health care needs of our communities.
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